inspection software app


InspectionNotes is the essential vehicle check-in/check-out and mobile vehicle inspection software app developed specifically for the automotive industry. Easily duplicate paper-based inspection forms and diagrams in your cloud based back office and load inspections to and from mobile devices in minutes.

A Vehicle Inspection Tool that is Infinitely Customizable

When looking to save money and increase efficiency with your automotive business, one area that can be easily overhauled is the Vehicle Inspection Process. This is true whether you are switching from paper to mobile, or looking to purchase a better and more flexible mobile inspection tool to meet your business needs.

Eliminate Paperwork

The fastest way to speed up the auto inspection process is to eliminate the paper inspection form and process. This also will speed up billing on the back end by eliminating errors and difficulties interpreting a vehicle inspector’s handwritten notes and will ultimately lead to quicker payments.


Effortless check-in/check-out via mobile device

Rental Operations

Effortless check-in/check-out via mobile device keeps inventory status updated. Photo documented proof of vehicle condition resolves any question about prior damage.

CPO forms maintained in digital format

Dealerships - Intake and CPO

All manufacturers’ CPO forms maintained in digital format means no clipboard needed to perform CPO inspections. Vehicle condition reports are created right in the application, and can be printed and/or emailed anywhere.

Perform assessments and valuations for any vehicle type


Perform assessments and valuations for any vehicle type using customizable forms suited to your needs. Insurance, damage/correction, donations, liquidation valuations, and more are easily and digitally created, shared and stored.

Hurricane-damaged cars

Catastrophic Claims

CAT scope sheets are included in electronic format, and can be sent to insurance carriers in CCC One or Audatex format automatically, expediting the claims process and saving everyone time and money.

Who is InspectionNotes for

No matter what sort of vehicle inspection – Car Inspections, Boats, Trucks, Heavy Equipment, Trailers, Motorcycles – InspectionNotes speeds you through checklists to capture and digitally store condition reports and related notes and photographs for easy access by your operation. Used by:

  • Rental operations for check-in/check-out to provide documented proof of condition
  • Insurance Adjusters to document claims and required service
  • Fleet Operation Managers
  • Service Drive representatives to open work requests
  • Dealerships for vehicle intake condition
  • Auto Auctions
  • Used Car Managers
  • Service Technicians
  • Essential Tools

    VIN Scanning and decoding, Customer Record Management...

  • CPO & Vehicle Condition Reports

    All manufaturers’ CPO forms in digital format means...

  • Accounting and Management Systems Integrations

    Software integrations with management and accounting packages such as...

  • Power Forms Customization

    Business, process, and industry-specific forms creation...

  • Custom Print & Email Templates

    We create custom forms, communication templates...

Customer Feedback

The greatest benefit from InspectionNotes is taking the gray area out of whether damage was caused by the current renter, therefore preventing ill feelings from the customer. If it's in the shot on the return and not on the way out, how can you argue with that? Just in previously lost revenue from tires and remotes alone, we save at least $1000 per month. Wish we had InspectionNotes years ago!
Bob Dykes - Director of Sales, Galpin Studio Rentals

InspectionNotes is a very important tool for us. We take pictures of the cars at the moment of delivery and at the point of return to catch any damages. We are also able to create an inspection note (with the pictures included) that is sent to our customer´s email so they can have all the information as well. The process of delivery and return is faster; we charge more for damages and complaints decreased. InspectionNotes is an amazing tool, it is very easy to handle and simplifies all the processes that have to do with cars delivery and return.
Hector Romero - National Fleet Manager, Hertz Avasa

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